When you have a photo booth at your event, you envision how much your guests are going to love it. They’ll take a bunch of photos that will last a lifetime, and you can look back on them and reminisce about how special that day was. What you don’t want to picture is an unnoticed and unused photo booth. Coming out of your event with only a few memorable photographs and an unproductive investment is not something you expect.
Unfortunately, it can happen, and when it does, you may have regrets about your decision. To get the most out of your photo booth, you’ll need to do a bit of preparation before the event to ensure that your venue can comfortably accommodate the photo booth. Then, carefully consider places to set up your photo booth that will make it visible and attractive. Here are some strategies to make the most of your photo booth set up.
Mention It on Your Invitations
What better way to highlight your photo booth than mentioning it in your event invitations? This is the perfect opportunity to establish where your photo booth will be located and details about the photo booth. Ask your photo booth contractor if you can utilize a few of their previous event photos to add to the invitation or email invite. This can help generate excitement and encourage guests to use it.
Another way to motivate guests to make use of the photo booth is to make it a competition or activity. For example, you can say that the person with the silliest photos wins a prize. If this is a company event, you can say that the person with the most photos gets a day off work. Or, let guests know that these photos will be used to create a slideshow that will be sent to all of them a few weeks after the event. Your guests are sure to crowd the photo booth when you establish rewards and incentives.
Keep It in Sight
Most people enjoy photo booths and love being able to capture photos to remember a fun-filled event. However, your guests are not going to want to search for it or walk far to get to it. It is critical that you place your photo booth within a short walking distance from the guest seating areas and not far from the reception or lobby area. If possible, never keep the photo booth behind closed doors because this will inevitably divert attention away from it. Instead, make space for the photo booth inside the area where your guests are seated so they can both see the booth and focus on significant parts of the event.
In addition, find ways to make the booth stand out. You don’t need to make it too flashy—little things can go a long way in making the booth visible. Some things you can make the photo booth stick out include:
- Small directional signs leading guests to the booth
- Pictures and signs in the front display window of the venue
- Reminders at each table
- Time slots for each table to use the booth
Make Space on Your Floor Plan
When you choose a venue for your event, ask the venue staff if they have a location designated for photo booths or other tables that hosts would usually want to include at their events. Visit the venue a few times, and once you get an idea of how much space your photo booth will take up, look over the layout of the venue. Pick out space that will provide your guests with easy access rather than them having to maneuver through closely packed tables and chairs.
Avoid placing the photo booth in high-traffic areas. Although that seems like a good strategy to get guests using the booth, it’s not going to be fun when guests are piled up in one area. This could be counterproductive in the sense the guests may feel annoyed or frustrated that they must wait. Also, you want your guests to be able to have the full photo booth experience and not be rushed by a crowd of people.
Have Someone Direct Guests
If your photo booth contractor has staff that will be at the event, they can help lead guests to the photo booth areas. However, they will probably need to be at the photo booth assisting guests with props and photos. If you have an event planner, close friend or colleague, or family member at the event, you can talk to them about directing guests to and from the photo booth, or possibly keep them away from the booth for a specific amount of time. For instance, if you’re planning your wedding, you may want to close off the photo booth area to prevent distractions during an important moment.
A few good points during your event that would be great for your guests to get up and use the photo booth include:
- Cocktail hour
- Dinner time
- After the formal program
Make Your Event Stand Out with A Cut Above Photo Booths
If you’re looking to add more fun to your event, A Cut Above can help make your event the talk of the hour. With various props, different backgrounds, and hundreds of templates, you can depend on us to keep your guests entertained and engaged. We recognize how crucial it is for your guests to feel comfortable during this time, which is why we’ve restructured our photo booths as touchless to ensure safety.
At A Cut Above, our event coordinators will assist you with all details, including planning, setup, and using the booth itself. We can modify the booth to match your needs, such as implementing your event theme into the photos or transferring the photos to your social media accounts. To hear more about our services or prices, call us at (407) 216-7171 today or get a free quote to secure your date!